Other jobs before the event

These are extra things that need to be done. And as such do not qualify as a Scouting family's commitment to the day

Prior to the event

Promotional Activities

- More work on the mailing list. Screen scrape the Auckland Marathon results and send to all the corporate teams

Website and brochure design needs to be finalized and ready to go in early July, 3 months is a good training period for a competitor. So online registration and first email out should go then

Brochure printing and mail out should be 16 weeks before event

Delivering of flyers to homes along the route the week before, notifying householders that the event will be taking place the following weekend. Team of 2 required to assist Race Director

Job allocations

Must be done at least 6 weeks before the event. Work out how many families we have. Email requesting work preference and then allocate the jobs. Knowing how many extras we will need to employ allows us to get them organised earlier. And better inform them of their responsibilities especially concerning reporting time

Health & Safety Briefings of all Marshals to be completed by Race Director.

Transition Managers to call all their allocated volunteers and ensure they know where and when to turn up

Packing race packs

Before the event, once sponsors prizes have arrived generic prize and promotional bags can be assembled. Team of 3-5 required. These are allocated by race number and tee shirts are added at the finish line for each competitor, when they hand in their bib.

Late registrations are not promised a tee shirt.

Race packs need to get to the finish line.

Printing of Entrants details for the race packs and race registration at the start line and timing info for prize giving at the finish: Contact webmaster

Floats and food shopping for the BBQ Tent

Both the start line and the finish line need floats. $50 for finish line

2 days before event the food shop needs to be done. Sausages need to be kept frozen. Bread collected fresh. Onions chopped in advance.

Usually by someone on the Wenderholm team as it needs to get to Wenderholm

Gear sort out and packing on to trailers

Completed by each Transition Manager and /or his team Sat morning prior to event

Route marking and setting up the transition sites on the Saturday afternoon. Completed by Race director and Transition Managers

We would now allocate race numbers upon registration but it does require the Treasurer or other to confirm payment from each competitor.

After the event

Rubbish removal, gear sort and pack back into the shipping container. Support Committee, Transition Managers and Race Director required. Scouts can assist

Washing, repairing, and ironing all the race bibs. Family team required

Debrief and financial tidy up. Support Committee, Transition Managers and Race Director required